Minutes from OVS Meeting - St. Louis - March 2017

USITT – OHIO VALLEY SECTION

NATIONAL MEETING, 2017

SAINT LOUIS, MO

ROOM 232

BOARD ONLY MEETING:  (7:30 AM)

(PRESENT)

Kathe DeVault, Paul Sanow, Ronnie Chamberlin, Karen Glass, Chris Swetcky, Ken Clothier,

David Glowacki, Melanie Mortimer and Steve Pauna (Minute Taker)

We ran through the agenda for the membership meeting and discussed who would speak when.

Section Chair Kathe DeVault discovered in the by-laws two items regarding the meetings at national:

  • At this meeting, the secretary must report on the minutes from the previous year’s national meeting. Steve Pauna was not at national last year, so there weren’t any.  That maybe technically ok. We are a new group, so this is the first meeting!  Minutes were taken at this meeting, so the secretary will be able to report on them next year.

  • In the by-laws, it states what we are supposed to cover at the national meeting, and, as it turns out, we are very close to it this year.

MEMBERSHIP MEETING: (8:00 AM)

  • Thanks given to Mr. Paul Vincent for sponsoring the breakfast.

  • The current Board of Directors stood up and was introduced.

  • Thank you to Paul Vincent and Kim C.

  • “SEXY” SOCIAL EVENT: New event this year.  A gathering of our section membership to socialize.  It will be tonight (Thursday) at 8:00 PM at the Holiday Inn Convention Center.  If the membership would like to hold similar events in their respective geographical areas, the Board can provide MODERATE financial support.

2)  TREASURER’S  REPORT:  (John Seaman)

The section is solvent.  We are waiting for the income from the Cirque event.  There is not a lot of detail to report at this moment.  We are still waiting on some paperwork regarding the affiliation with national.

3)  MEMBERSHIP REPORT:  (Paul Vincent)

160 + Total members  (compared to 147 last year)

72 Individuals

10 Organizational

72 Students

8 Sustaining

3 Lifetime

4) WEBSITE (Ken Clothier):  More work needs to be done on it.  You can get info from our

Facebook page.  GROUP:  General, all can post.   PAGE:  More for official postings.   The by-laws

and handbook are completed and approved.

 5)  ELECTIONS (3 year terms)

SECRETARY

VICE CHAIR OF COMMUNICATIONS

VICE CHAIR OF SPECIAL PROJECT

2 AT-LARGE POSITIONS

6)  CIRQUE CONFERENCE REPORT (Fall, 2016 at Capital University)

360 Total Attendance

176 Students

89 Non Students

95 Capital University Students

7)  SCHOLARSHIP REPORT

Joey Sauthoff            $500    Ohio University           Tech Direction Internship

Erin Brandt               $500    Ohio University           Props                  Internship

Ethan Brown            $500    Otterbein                        Design / Technology

Thank you to John Seaman (Future Light) for providing the internships.

8)  EZEKIAL AWARD REPORT

There were 25 entries.  The 10 Board’s Choice Awards are on display (at National Conf.)

The display is currently at Ohio Northern University.  Melanie Mortimer is attempting to

secure space at Miami University in Oxford, Ohio.

9)  PDW 10 HOUR OSHA TRAINING, JUNE 17 & 18 at  WRIGHT STATE UNIVERSITY

$50 for members

$75 for non members.  Both fees include 1-year membership

Limit of 30 at the event.

Circus 1903 (touring show) will be playing at the Schuster Center in Dayton.

We may be able to get reduced priced tickets. Features puppeteer work from Warhorse.

10)  FALL CONFERENCE

OCTOBER 21, AKRON SCHOOL FOR THE ARTS

Brand new facility with 15,000 sq. ft. of space, motorized rigging, etc.

Enough space to offer two tracks 1)  High School and 2) more advanced.

We want to bring in some of the people that built the building.

11)  ELECTION PROCESS

MAY 15:  Take nominations until then.

JUNE 11:  Done

Ballot will be open for 3 weeks.

All members can vote.

Position descriptions can be found in the by-laws on Facebook.

JEFF GRESS:  Is interested in Vice Chair of Special Projects.

KAREN GLASS:  Is interested in Vice Chair of Communications.

DAVID CASTELLANO & MARIE WOOSER:  Nominated for at-large positions.

The Board of Directors will discuss adding a 2-year student at-large position.

ADJOURNMENT:  8:37 AM

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