Award Submission Information

Deadline for nomination and entry form for the 2017 Fall Conference is October 16, 2017. After this date, please email Kathe DeVault to see if space is still available.

All panels must be be delivered be delivered by 9:30 a.m on October 21. Submissions not chosen for Board choice must be picked up at the end of the day on October 21 by 5:30 p.m.

Nominate/Enter Your Work

Before you complete the submission forms and prepare your panels, please note the following:

  1. Entry fee is included with your conference registration.  To be eligible to exhibit you must be registered for the conference. If it is impossible to attend the conference, an exhibitor may have another person pick up and drop off the exhibit. However, the exhibitor must still be registered for the fall conference, and should register for the $25 one day pass.
  2. The Board's Choice.  During the fall conference, the Board members in attendance will select their top ten entries.  Unlike the Award of Outstanding Achievement and Award of Distinction, this is a competition.  Only the top ten submissions will be sent, at OVS expense, to the National Conference and Stage Expo.  To be eligible to be exhibited at National conference, the exhibitor must be a member of USITT National.  In addition; the top three student submissions will be awarded a complimentary pass to the conference by USITT National. All other entrants can submit their panels to the USITT Conference at their own expense.
  3.  Individuals who aren’t awarded a Board’s Choice Award need to insure that their project is picked up by 5:30 p.m. on October 21. Entries chosen for the board awards may be picked up at the end of the National Conference or be picked up at the following year’s fall conference.

Format

Each person will be allowed to submit:

  • up to 3 framed panels in lightweight frames with hanging hardware and/or picture wire attached on the back.   We strongly suggest the use of plastic frames available from Dick Blick on-line.
  • The framed panels must not exceed inside dimensions of 18”x24” and outside frame dimensions of 20”x26”x ¾ ”
  • Must have acrylic sheet as the “glass”.  Any entries submitted with real glass will not be included in the exhibit.
  • Must include entrant's name, category (see nomination form) and name of production represented. Please include name, phone number and address on the back of all panels.  It is also helpful to include the order, you would like them displayed on the back (1 of 3, 2 of 3, 3 of 3).
  • Include no original/ irreplaceable art work. Please include only photographs, color reproductions, blue/black line prints and copies. Please photograph scale models if you wish to include them.
  • One panel must include a typed concept statement or description (not to exceed one page) which helps put the work in context for the viewer/adjudicators. It should clearly state the entrants objectives, describe challenges and solutions and include information on the collaborative effort of the production team (for realized productions).
  • There is a limit of a maximum of two entries per year.

The Board’s Choice Award recipients will tour as the USITT/ Ohio Valley Section Design Exhibit for one year following the Fall Conference. USITT/ Ohio Valley Section will take reasonable measures to ensure the careful handling of all the entries. However, neither USITT/ Ohio Valley nor any exhibiting site will be held financially liable for loss or damage. The Board’s Choice winners will also be displayed at the Ohio Northern University from January – February 2018.

It is suggested that entrants include the following materials in their panels:

Costume Design

  • renderings and sketches
  • fabric swatches
  • production photos
  • Concept statement and description of process (maximum one-page)

Lighting Design

  • reduced plot and section
  • lighting sketches
  • color swatches
  • production photos
  • Concept statement and description of process (maximum one-page)

Scenic Design

  • renderings or photo of model
  • reduced ground plan(s)
  • production photos
  • Concept statement and description of process (maximum one-page)

Sound Design

  • audio line diagram (a single line, schematic or block diagram graphically outlining how the system is interconnected). All icons should be labeled as to their specific function, make and model number. (Currently there is no USITT graphic standard for sound)
  • reduced speaker ground plan and section indicating position of all equipment on stage, in pit and in the house including rough focus position of each unit
  • sound cue list (sound plot)
  • production photos
  • photos including specials, practicals and unique installations
  • Concept statement and description of process (maximum one-page)

Technology/ Craft

  • copies of original design sketches or renderings
  • working drawings or sketches
  • process photos
  • production photos
  • Concept statement and description of process (maximum one-page)

Architecture

  • scaled floor plans/ Site Plan
  • section through the theatre
  • renderings and/or photo of the model
  • description of Technical Theatre Systems, support spaces and project program
  • project budget
  • process of project photographs
  • Concept statement and description of process (maximum one-page)

In addition to the standard format for all submissions, Ezekiel entrants may include other support material with their submission. These materials will be used during the adjudication process, but will not be included in the exhibit. This material can include:

  • a  3-ring binder with support paperwork (i.e. schedules, cue sheets, budgets, etc.) , full blue/black line prints and additional research.
  • CD for sound entries (in 3 ring zip sleeve) containing examples of designed cues, music choices and /or original compositions. It is recommended that this recording be "self-narrative" with the designer's voice describing the content and design choice for each cue. The recording should be a maximum of five minutes.

Adjudication Committee

An interdisciplinary committee of qualified professionals will be assembled to adjudicate the Ezekiels. The committee will then meet privately to vote on Ezekiel Awards. Award winners will be announced during the Fall Conference.

For more information

Contact:
Kathleen E DeVault
Ohio Northern University
525 South Main St
Ada, OH 45810
419-772-2686